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chowmama

(460 posts)
Sun Jul 14, 2024, 01:21 PM Jul 14

Cleaning out old records

I mean, reeaalllly old records.

For background, I took over the finances over a year ago; DH was happy to let me. He hated it so badly, that he'd put off even balancing the checking account for so long that by the time he got to it (about 4 times a year), it would take days and would finally be resolved by just 'putting in a correction' for often hundreds of dollars because it was too hard to find the mistakes. He was also way more comfortable with living close to the financial edge than I am. Now, the money was going towards extra payments for the house, cards and other loans, but any emergency meant disaster and more credit card use, resulting in more bills. The accounts now get balanced twice weekly, to the penny, and it takes 15 minutes if the computer is slow to load. The only loan is the house; no cards (one for emergencies that we use once yearly to keep it active and pay off a month later). He's getting very used to having a buffer that allows for unscheduled expenses, but I don't think his philosophy has changed - he just doesn't have to think about it now. It's a lot less stressful for both of us.

But our old records are a mess. We have (had) an old full-size file cabinet stuffed to overflowing with paper. Every check stub I ever got. Accounts we haven't had in decades. I found cards I remember calling to get replacements for because we were sure they hadn't been sent to us. Many envelopes hadn't been opened at all. And all of it shot through with personal info, so I couldn't just throw it out. My checks from the late 90s contained not only my name, but my full social security number and my full bank account number. No 'last 4 digits' here. How did we all not get our identities stolen? A bonfire would have created an ecological disaster. It all had to be shredded.

Well, I'm done with the business drawer. Sorting it took several weeks, as I gave it only an hour a day and that only on days I didn't work late. (I do have other things to do.) I kept 10 years, not 7, and there's still room in the drawer. It's all organized and labeled, so everything is easy to find. I just finished shredding this morning and I'm stunned the shredder survived. I was sure it would die with about 30 pages to go, just to piss me off. My sinuses and lungs are producing things I don't want to think about - I ended up having to wear a mask.

Speaking of things that pissed me off, I wandered over to OfficeMax to get insert cards for the front of the drawers, to label what's in them. They responded to me (politely) as if I had just asked them for a fully functional buggy whip. The first guy I talked to had never heard of such a thing. The manager said that if I had the dimensions, they'd cut me the right size. Apparently, this is very old technology, but I could have pointed out to them that they do, in fact, still sell file folders. I wonder what they put them in.

Anyway, that drawer is done. 3 drawers to go. The next drawer contains manuals and the like, many for items we haven't owned for a long time. But at least none of it will have to be shredded. Should go relatively quickly.


6 replies = new reply since forum marked as read
Highlight: NoneDon't highlight anything 5 newestHighlight 5 most recent replies
Cleaning out old records (Original Post) chowmama Jul 14 OP
Good job!!! Srkdqltr Jul 14 #1
Old Records BlueAllTheWay Jul 14 #2
So much paper stuff!!! FirstLight Jul 14 #3
I have a senior move manager job and when a senior is downsizing for a move one thing is we encounter so much paper kimbutgar Jul 14 #4
Similar going on here. One category at a time. usonian Jul 14 #5
This is what I -should- have been doing this weekend... slightlv Jul 14 #6

BlueAllTheWay

(8 posts)
2. Old Records
Sun Jul 14, 2024, 01:35 PM
Jul 14

Oh boy, I know exactly what you mean. I've gone through my parents stuff over the past decade.
I really don't like using the shredder so I would open each envelope and mark out sensitive into. Many of the
statements from banks, medical bills, etc. would have their name and account numbers or social security number
on each page and some had them on more than one section of a page. Errrrrrr.

I did a LOT of marking out info with a marker, then tearing up the pages before throwing in the trash. I had so much
fun. Then I've had my paperwork to contend with. Followed the same procedure on a lot of my stuff. I STILL have lots
of paperwork, but have thrown out a lot over time. I've also thrown out old manuals and a lot of old tax returns and now
am trying to stay on top of them and on ly keeping 7 years worth.

I've changed as much as I can to online billing so that I don't receive those stupid statements every month! It does seem
like it's never ending though.

FirstLight

(13,702 posts)
3. So much paper stuff!!!
Sun Jul 14, 2024, 01:39 PM
Jul 14

I am inundated as well. also "saved" stuff to shred later... but ours was just a couple of trash bags shoved away n the office.

Well my new wife came in and cleaned the office. She manhandled those papers the ghetto way, poured bleach all over them and shook the bag like a shake n bake! Nobody would want to steal your information that bad to have to dig through chlorine gas!1


I had to go out of town for a coule days that turned into a week, she handled the garage i'd been avoiding for almost a decade. And bless her heart, she KNOWS what to save that's sentimental, and the rest went away without me having to go through it, and the rat piss, LOL. She's helped me turn this house from a graveyard of my former life to a home we can share

Anyway, I wanted to commisserate, and say it's no small feat.

kimbutgar

(22,456 posts)
4. I have a senior move manager job and when a senior is downsizing for a move one thing is we encounter so much paper
Sun Jul 14, 2024, 02:19 PM
Jul 14

From 20-50 years ago. The really old stuff that is fading/deteriorating we trash only items 20 years or newer we shred.

I recently went through my own file drawers and shredded a lot of stuff and old tax returns. I have one cabinet to go though and now try to get statements online.

usonian

(12,276 posts)
5. Similar going on here. One category at a time.
Sun Jul 14, 2024, 02:22 PM
Jul 14

Planning to move, and I want to get comfortable with just the things I have actually used over the past 10 years or so.

Almost all records are online at some vendor or bank. I am going through manuals that I either need or will pack with something I sell or give away, even if they're online or on the computer.

I play mostly classical music, which is almost entirely off copyright, so I downloaded it, and scanned stuff I own that isn't online. The iPad Pro "turned" me to digital ( and I have been with computers since day one of home computing) so there goes stuff I had printed up, quite heavy.

I went through the handyman books yesterday and grouped them into "make small things" and other categories that I may never delve into, depending on where I land (like decks and fences!! )

Serving pieces were about 3x need. All the guests I expected to visit this spectacular location never showed up. Same for cookware.

It's quite an experience. I am doing it based on need, about 10 years past a divorce. I sure got a lot of heat about "minimizing" ( that hurt, because it was one-sided. Only applied to me) but I counted on anticipated future need, being both an engineer and former Coastie. Our motto was "Semper Paratus" or "Always Ready", so I anticipated. Now, I have the ground truth on needs. But no regrets for being a bit too ready. I own things. They don't own me. And I know better from experience.

More to go. In recent years, I never got far from my main interests: piano and photography. Computers yes, but I just use them now. Days of building from bags of parts or getting paid to run them are over. I like that kind of proof. It helps me focus.

And it makes decisions easier. Very little sentimental stuff. Just enough to remember parents and growing up.

When I read your title, I thought phonograph records, which are making a comeback. I still have a turntable for the handful of records I haven't digitized yet, and a thrift store VCR player for the tape that someone had converted from movie film of my parents' wedding. So many odds and ends, but I set aside time to deal with it, and attend to my main interests.

Back to work lunch.


slightlv

(3,701 posts)
6. This is what I -should- have been doing this weekend...
Sun Jul 14, 2024, 07:58 PM
Jul 14

but outside work took priority. I've got 2 drawers behind me, 3 boxes, and 2 filing cabinets in an office overflow room. ALL of that has to be cleaned out and organized and I'm NOT looking forward to it. Like you, hubby took care of things for years and I never realized how much of a mess it's all in. Problem is, I'm pretty sure my shredder WILL die early on in the process. (sigh)

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